Regular Council Meeting
November 2 2010

Meeting called to order by Mayor Harley at 7:0opm.
Invocation given by City Administrator Eidson
Pledge of Allegiance led by City Attorney Tydings
Welcome Extended to all Mayor Harley
Mayor Harley congratulated Houston County Commissioner Jay Walker on election; no opposition. 

Adoption of Minutes:  Motion made by Councilman Wright to adopt all minutes as a group as written with the exception of making an amendment to October 5, 2010 regular Council meeting minutes as follows: Trick or Treating agenda item - amend language which states who seconded motion; change to Councilman Andrews.  Councilman Smith seconded motion to adopt minutes with amendment as noted.  Motion carried.
• October 5, 2010 Regular Council Meeting
• October 5, 2010 Council Work Session

Sub-Committee Reports
Public Safety Sub-Committee: Councilman Smith read summary report on meeting; copy attached and made part of official minutes.  See section 2, suggestion made by City Administrator Eidson to gather detailed inquiries and look at cost and review budget and identify funding source.

Attendance:  Councilman Bob Smith (Chairman), Public Safety Director Anthony Cooper, Chief of Fire Services Jason Jones, Captain Garrett Cooley, Centerville Police Department and City Administrator Patrick Eidson.

Meeting Items:
1. Tour of Public Safety Training Facility – Dunbar Road:

- Councilman Bob Smith toured the Public Safety Training Facility with Director Cooper and Chief Jones on the morning of October 20th, 2010. 
- Discussed status of training facility including anticipated date of completion.
- Tour included all major components of facility completed along with a status of all remaining components to be completed.

2. Discussion: Existing Police Department Facility:

- A discussion concerning the current police department building including safety issues and other challenges the building currently presents due to space limitation.  Furthermore, it was discussed that current facility is not a 5 or 10 year option to continue housing the police department.
- What are the best options for the City regarding a new police department facility:
a. New Construction of a police department building
b. Partial New Construction project that would connect to existing Library structure.
c. Stand Alone Police Station vs. Joint Public Safety Complex
- Limitations such as land ownership were discussed.
- Sub-Committee will recommend to full council that engineering for conceptual plans be approved.

3. Discussion: New Quint Fire Engine:

- Fire Chief Jones discussed the need of the City to purchase a Quint Fire Truck that includes a ladder for firefighting purposes.  The current cost of Quint Fire Truck is between $500K - $600K. 
- Selling of current fire trucks are not considered an option as it would affect any future ISO evaluation.

4. Discussion: Fire Gear Rotation:

- This is an on-going process with the City purchasing 3 new sets of Turnout Gear per budget year.

5. Discussion: Conversion of Rescue Truck to Air Truck:

- This would allow the department to maintain air tanks in house. 
- Cost of Conversion would be approximately $40K.

Look at this and have information to present at the Council Work Session.   City of Warner Robins Fire Chief Singletary is working on an automatic aid agreement between Warner Robins and Centerville with the approval and backing of WR elected officials.

Public Works Sub-Committee:  Councilman Wright read summary of report.  Report attached and made part of official minutes.

Attendance:  Councilman Randall Wright (Chairman), Mayor John R. Harley (Co-Chairman), Superintendent Mike Brumfield and City Administrator Patrick Eidson

Meeting Items:
1. Sidewalk Project for FY 2011 Transportation Enhancement (TE) Program:

- Superintendent Brumfield provided recommendations for potential projects for the FY 2011 Transportation Enhancement (TE) Program application to be completed by Engineer Rick Saunders:
A. Church Street: From Collins Avenue to Centerville Baptist Church
B. Portion of Houston Lake Boulevard: From Arnold St. to Watson Blvd. (Flash Foods)
C. Woodhaven Road:

- City Administrator Eidson proposed the completion of a Sidewalk Master Plan to be completed by the Middle Georgia Regional Commission.  Chairman Wright and Mayor Harley agreed to have City Administrator Eidson contact the Middle Georgia Regional Commission to discuss feasibility of plan completion.

•   Preliminary engineering has been done on project.  City Administrator Eidson stated the application is due December 15, 2010.  Utilities Superintendent Brumfield has been working with engineer to gather cost estimate to submit with application.

Finance Sub-Committee:  Councilman Smith read report.  Report attached and made part of official minutes. 

Attendance:  Councilman Bob Smith (Chairman), City Accountant Dwight Williams and City Administrator Patrick Eidson

Meeting Items:

6. Review of All City Funds With City Accountant:
- All major funds of the City’s budget were summarized by City Accountant Williams.
- All funds of the City’s budget are in good standing with no major shortfalls anticipated.

7. Review of 2006 SPLOST Funds YTD:

2006 SPLOST PROJECT BUDGETS
IDENTIFIED SPLOST CATEGORY	PROJECT BUDGET	EXPENDED TO DATE	PROJECT BALANCE
STREETS	$500,000	$207,707	$292,293
W&S IMPROVEMENTS	$525,000	$347,011	$177,989
PUBLIC SAFETY DEBT SERV.	$475,000	$250,809	$224,191
	$1,500,000	$805,527	$694,473

         
- EVI RESCUE TRUCK – The debt for this vehicle has been serviced and the city now owns this vehicle outright.
- FIRE STATION DEBT SERVICE – The last payment to service debt on the fire station project will be made in January 2011.

8. Status of City’s Audit Report: 

- Nichols Cauley & Associates are working on the City’s FY 2009 – 2010 Audit and should have a preliminary report for review by the City Administrator and City Accountant by the end of November.  The final audit report is due to the State of Georgia by December 31, 2010.

New Business

Discussion:  FY 2011 Transportation Enhancement Grant (TE) Project: Mayor Harley stated that this had been covered in the public works report.  This TE project pertains to sidewalks.  No further discussion. 

Discussion:  Inaugural Centerville Christmas Parade: City Administrator Eidson reported the City will be hosting Christmas Parade December 10, 2010 at 7:00pm,  followed by Lights of Love ceremony at City Hall.  We are still taking applications from prospective participants.  The Grand Marshall of the Parade will be Councilman Robert Smith, Jr. and his wife “Miss Jean” Smith.  The theme is “A Hometown Christmas”.  Everyone is excited about having this parade and hopes that the community will really embrace this event and become involved.  There is no application fee but the City is asking for support in the form of voluntary donations for a needy family at Christmas.  City Administrator Eidson has requested that the media be present at the meeting to place an article in the paper with details of parade. 

Discussion:  2001 SPLOST Funds-Potential Uses:  City Administrator Eidson stated that there is a balance of $2,354.14 left which must be expended by the end of calendar year.  There have been some discussions internally for suggested uses of the funds.  One potential use is painting of the community room.  There is a need for this based on extensive use of the room and wear and tear on the walls and paint job.  Another use would be possible replacement of computer equipment in City Attorney’s office.  Councilman Wright stated that if there are any funds left after painting and possible computer equipment replacement, then he would recommend building and placing display cases in front lobby, possibly 3 cases.  City Administrator Eidson will gather cost for all proposal and present to Mayor and Council at November 16, 2010 Council Work Session for further discussion. 

Designation of Margie Drive Project Expenditures/Funding: City Administrator Eidson seeking guidance from Governing Authority for designating funding source for expenses associated with the Margie Drive project (right of way purchase, legal costs, etc.), either from the General Fund or SPLOST funds with reimbursement to the General Fund (unrestricted fund balance).  The recommendation is to designate expenses be paid from the SPLOST fund by paying initially from the unrestricted (General) fund balance to be reimbursed from SPLOST funds.  Motion made by Councilman Smith; seconded by Councilman Wright.  Motion carried.

Comments from Council
None

Comments from Audience
Toni Copeland, 115 Church Street, recommended to Mayor and Council that the dead shrubs in front of City Hall be replaced with some of the SPLOST fund money. 

Mayor Harley adjourned at 7:35pm.

______________________________
Mayor John R. Harley

__________________________________
City Clerk, Krista Bedingfield

___________
Date