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Council Work Session Meeting called to order by Mayor Harley at 5:30pm. Invocation given by City Administrator Patrick Eidson Pledge of Allegiance led by Major Garrett Cooley Welcome extended to all by Mayor Harley Present were Mayor John R. Harley, Councilman Cameron Andrews, Councilman Randall Wright, Councilman Robert Smith, Jr., City Attorney Rebecca Tydings and City Administrator Patrick Eidson. Councilman Edward Tucker present via Skype. Old Business New Business Willie Lee Extension Request for Funding: Mayor Harley reported that he had received letter from City of Warner Robins requesting $16,000 funding for the enhanced intersection design portion of the project (Gunn Road), labor will be performed in house. Motion made by Councilman Andrews to approve payment of $16,000.00 as requested; seconded by Councilman Wright. Additional discussion followed. City Administrator recommended that motion be approved based on list of conditions to be addressed in a letter from Mayor Harley to Mayor Shaheen before funds can be disbursed. A list of the recommended conditions is attached and made part of minutes. City Administrator stated that he, Mike Brumfield, and Rick Saunders had met with Mr. Joe Musselwhite from the city of Warner Robins to go over the conditions a few weeks ago. The discussed that the conditions would have to be included in the project design before Mr. Brumfield would sign off on the project. Mr. Saunders prepared a drawing of the enhanced intersection design that will be included with the letter. A copy of the drawing is also attached to and included as a copy of these minutes. Mr. Brumfield will sign off on any intersection work before full or partial payment of the $16,000.00 is made. Mayor Harley called for the vote to include conditions as stated. Unanimous, motion carried. Rebuilding Together Request for Funding: Mayor Harley stated that last year there was some work done in Centerville. Mayor Harley stated that the City of Warner Robins budgets for funding for RT every year. Mayor Harley requested that Centerville place a line item in the budget in the amount of $1,500.00 for RT in FY 2011-12. Motion made by Councilman Wright to put money in the budget; seconded by Councilman Andrews for discussion. Councilman Andrews asked how much is known about the organization stating he has never heard of the organization. City Attorney Tydings stated that is the similar to Christmas in April. Local Attorney Susan McNally heavily involved with Rebuilding Together. Councilman Smith stated that he is skeptical about funding the request but clarified that he has no doubt that RT is a good organization but expressed concerns about such an expenditure of tax payers’ money. Is the city going to set aside for other organizations that come and request future donations? Councilman Tucker reminded everyone that if we do for one we may have to do for all and reminded everyone that we need to be cognizant of this in making a decision – stating that we “Need to be careful.” City Administrator Eidson asked about how the disbursements from the line item would be made, emphasizing that the City would need to have detailed information for auditing purposes. Councilman Wright stated that he thought individuals who applied should be selected on a case by case basis. Mayor Harley recommended motion is amended as follows: Motion made by Councilman Wright to approve $1,500.00 to be placed in a line item for RT with funds disbursed on a case by case basis and provide upon provision of documentation establishing that the project met RT’s criteria; seconded by Councilman Andrews. Councilman Andrews asked who else is funding these projects. Councilman Wright stated that different organizations are heavily involved in supporting RT, for example: Warner Robins Supply. City Administrator Eidson stated that the City of Warner Robins receives CDBG Funding. Receiving no second, Councilman Wright withdrew the motion. Motion made by Councilman Wright to table this item until the May 2, 2011 Regular Meeting; seconded by Councilman Andrews. Motion carried. Approval of Bid Documents for Transportation Enhancement Project: City Attorney Tydings informed Mayor and Council that it is time to execute contracts for the TE Grant funds. City Attorney Tydings recommended that Mayor and Council authorize City Administrator Eidson to sign documents on behalf of the City. Part of the packet requires Council to adopt resolution authorizing Centerville to enter into contract with DOT. The Resolution simply states will that the City will comply with state and federal law s in connection with the project. City Clerk Bedingfield also needs to attest the documents, verifying funds that have already been spent on project ($14,500 for preliminary engineering). The amount approved for this TE Grant is up to $200,000. The City’s match portion is $50,000.00 (20%). The motion on this item includes authorization to spend up to $50,000 to match the grant funds. Motion made by Councilman Wright to adopt resolution as written; to authorize city to enter into contract with DOT; to expend up to $50,000 to match grant funds, and to authorize City Administrator Eidson to execute and sign documents. Motion seconded by Councilman Andrews. Motion carried unanimously. Replacement of Condensing Unit – Police Department: City Administrator Eidson provided copy of memo dated April 14, 2011. The condensing unit was replaced yesterday and did not exceed $2,516 quoted from Keadle. This serves as a point of information. Posting of No Left Turn Sign on Garvin Drive: Councilman Wright reported that during school pick up hours the traffic is bottlenecked for 30-45 minutes. Motion made by Councilman Wright proposing to place no left turn sign on Garvin at Mustang Drive; seconded by Councilman Andrews. Councilman Smith recommended limiting no left turn to same hours as school zone speeding limitations.
Councilman Wright disagreed - wants it to be 24/7. Councilman Andrews stated that this is a lot safer even
though it may be a little inconvenient. Councilman Tucker stated that it is the duty of the Governing Body is
here to protect the citizens of the city and thanked Councilman
Wright. Comments from Council Councilman Andrews commended Utilities Department on job well done. Councilman Andrews read letter commending Detective Hadden for his professionalism and help to solve recent crime. Letter attached and made part of official minutes. Councilman Wright gave report on City wide cleanup see attached report. Comments from Audience None Meeting adjourned at 6:21pm by Mayor Harley. ______________________________________ ______________________________________ ____________________ | |
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