Regular Council Meeting 

September 6, 2011       

Meeting called to order by Mayor Harley at 7:00pm 

Invocation given by Councilman Andrews 

Pledge of Allegiance led by Mayor Harley 

Welcome extended to all by Mayor Harley 

Present were Mayor John R. Harley, Councilman Cameron Andrews, Councilman Randall Wright, Councilman Robert Smith and City Administrator Patrick Eidson.  Absent Councilman Edward Tucker (active duty National Guard) and City Attorney Rebecca Tydings (out on medical leave). 

Proclamation: Joanna McAfee Foundation (Tyler Bryant) – Cancer Awareness Month- Mayor Harley read proclamation declaring “September as Childhood Cancer Awareness”.  Proclamation presented to Tyler Bryant.  Mr. Bryant addressed the Mayor and Council and encouraged everyone to get angry about childhood cancer.  Make a difference for child hood cancer.  Mr. Bryant gave Mayor and Council a power balance bracelet to help raise awareness. 

Proclamation: Jay’s Hope Foundation (Leigh McElroy) – Cancer Awareness Month.  Mayor Harley read proclamation declaring “September as Childhood Cancer Awareness”.  Proclamation presented to Leigh McElroy.  Maiya is one of “Jay’s Hope children” who is in remission; she has been in remission for 2 years.  Give hope to the children and their families and provide support to them. 

Adoption of Minutes: Blanket motion made by Councilman Smith to adopt minutes as written; seconded by Councilman Wright.  Motion carried. 

·         August 2, 2011 Regular Council Meeting Minutes 

·         August 5, 2011 Special Called Council Meeting Minutes 

·         August 16, 2011 Council Work Session Meeting Minutes 

Old Business 

None 

New Business 

Mayor Harley entertained motion to add item to agenda (Designation Halloween time to Trick or Treat/ Halloween); Councilman Wright; seconded Smith.  Motion carried. 

Designation Halloween time to Trick or Treat:  Mayor Harley stated that inquiries have been made in regards to trick or treating.  

Motion made by Councilman Wright to designate trick or treating Monday, October 31, 2011  

6-8pm; seconded by Councilman Smith.  Motion carried. 

Authorization to Submit FEMA Firefighter’s Assistance Grant: City Administrator Eidson provided information sheet in the Governing Authority packet.  Purpose of grant assistance is to purchase self contained SCBA breathing apparatus.  Asking for $80,000from FEMA grant to purchase SCBA; city would have a 5% match approximately $4, ooo expenditure.  Chief Jones did include within the Fire Department budget funds to purchase (4) refurbished SCBA breathing apparatus.  

Motion made by Councilman Smith to apply for FEMA Firefighter’s Assistance Grant and authorize City Administrator as signatory; seconded by Councilman Wright.  Motion carried.   

Authorization to Install Traffic Control Measures – Village Walk and Arbor Lane: Mayor Harley received a request from Eagle Springs Homeowners Association President.  Utilities Superintendent Brumfield confirmed there is a site distance problem creating a hazardous situation; signage isn’t working.  Mr. Brumfield agrees that there should be a 3 way stop sign installed at intersection (Village Walk and Arbor Lane). 

Motion made by Councilman Andrews to create three way stop sign at Village Walk and Arbor Lane; seconded by Councilman Wright.  Motion carried.   

Utilities Superintendent Brumfield reported notification signs were posted for 2 weeks and 3 way stop sign will be installed Wednesday September 7, 2011. 

Sewer Maintenance Repair Authorization: City Administrator Eidson/Utilities Superintendent Brumfield.  Copy of quote from PH Supply Co.  including some repairs on the sewer machine.  The water sewer budget did include expenditure however, did not have an exact cost at the time of budget preparation.  Mr. Eidson stated they are seeking approval from Mayor and Council tonight for expenditure.  Motion to approve made by Councilman Andrews for expenditure of $2,974.10; seconded by Councilman Smith.  Motion carried.   

Discussion: 2011 Millage Rate Computation:  City Administrator Eidson provided a copy of the proposed millage rate computation.  This is purely a point of information.  Councilman Andrews stated that anytime they (Governing Authority) can try to keep the millage rate the same 12.001 or lower the millage rate 11.981 is a good thing.  Mayor and Council directed City Administrator Eidson to prepare (2) ordinances one with the 12.001 and the other with the 11.981 proposed millage rate.   No action or taken. 

Comments from the Council 

Councilman Wright praised the Fire Department for raising $6,500 for MDA through their annual boot drive.   

Comments from the Audience 

None 

Executive Session: Personnel Matters:  Councilman Smith made motion to enter into executive session at 7:30pm; seconded by Councilman Wright.  Motion carried. 

Mayor and Council reconvened at 8:10pm.  Motion made by Councilman Andrews to reconvene; seconded by Councilman Wright.   Motion carried. 

Resolution & Affidavit: Mayor Harley read resolution entertained motion to adopt.  Motion made by Councilman Andrews to adopt resolution as written; seconded by Councilman Wright.  Motion carried.   

Affidavit executed by Mayor Harley and notarized by City Clerk Bedingfield.  Documents attached and made part of official minutes.   

Mayor Harley adjourned meeting at 8:15pm. 

­­­­­­­­­­­______________________________ 

Mayor John R. Harley 

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Attest by: City Clerk Krista Bedingfield 

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